Full Description

About Us

Mirror Mirror Strategies is a boutique consulting firm that builds leaders and teams to show up at their peak performance. We do this through executive coaching, talent strategy, leadership development, transformation support, and keynote speaking engagements. We’re a relationship-driven practice, which requires top-notch results and high-touch communications. That means clarity, time and trust are everything. This role sits at the center of how our business runs.

What You’d Be Doing

Calendar & Operations (Daily – the core of this role)

• Schedule meetings, send communications, track actions, and ensure the team meets regularly to plan and stay on top of all demands

• Strategically manage the CEO’s calendar by planning for and protecting focus time, balancing priorities, and ensuring smooth transitions between meetings and client engagements

• Anticipate needs for upcoming sessions and deadlines; make sure the team is prepared before every engagement with ample planning time

• Track follow-ups, log meeting notes, and keep contacts and commitments organized in shared systems

Client & Materials Support (Weekly)

• Polish PowerPoint decks and client-facing documents from rough drafts or notes

• Process coaching session notes into clear takeaways and action items ensuring completion

• Ensure social media content and responses are approved and posted

• Tailor marketing collateral for prospective clients as needed

Business Development Support (Bi-weekly/Monthly)

• Research companies and contacts for networking and outreach

• Track outreach and action items for timely follow up in tracking document

• Maintain CRM with pertinent current/prospective client information

• Identify new speaking opportunities and submit proposals using existing content

Occasional & Ad Hoc

• Package up existing tools and documents for clients when requested and draft email messages

• Coordinate travel and logistics for speaking engagements

• Transcribe handwritten or flipchart notes from client meetings and/or MMS planning sessions

• Manage book inventory, shipments, and basic sales tracking

Who You Are

• Highly organized with your own systems for managing time, tasks, deadlines, and follow-through

• Proactive: you flag issues early, reach out when you need more direction, and stay ahead of what’s coming

• A strong written communicator: clear, professional, and attentive to detail

• Comfortable working independently in a fully remote setting with a small, busy team

• Able to switch between requests frequently throughout the day and maintain discipline to complete tasks

• Creative problem solver and highly accountable

• Someone who can work within a set of tools, but also likes to continuously improve processes for greater efficiency whenever possible

• Proficient in Microsoft 365 (Outlook, PowerPoint, Word)

• Comfortable with, or willing to learn: Canva, HubSpot, Squarespace, and AI tools (Copilot & Claude)

• Someone who finds genuine satisfaction in helping others operate at their best

What’s In It For You

• People who walk the talk. A values-driven team that treats people well, respects boundaries, and means it when they say they care about good partnership.

• Autonomy and trust, not micromanagement. You’ll run your own systems and shape smarter processes. We don’t want to micromanage you; we want to rely on you.

• Fully remote with flexible hours. Work where you want, on a schedule that supports your life while delivering within the bounds of what we agree to.

• Room to grow with us. We’re small and evolving. If you have ideas for doing things better, we’ll make room for you to lead those improvements and grow your own skillset along the way.

• Real visibility and real impact. You’ll work directly with the consulting firm’s leadership. Every hour you save us becomes time we can spend delivering meaningful work for our clients and having some fun along the way.

This Role Works Well For…

We’ve found that people in these situations tend to thrive here:

• Former executive assistants or operations pros who want meaningful work without the corporate pace or confines

• Freelancers/contractors looking for one reliable anchor client with steady, predictable hours

• People returning from a career break who want to ease back in with a flexible, part-time role

• Anyone balancing paid work with caregiving, health, or other life priorities

• Someone looking for long-term, stable part-time work

We ask for a minimum 6-month contract commitment to start. Our goal is to build a long-term relationship, not simply fill a gap.